Scheduling People for Ministries

Version 7 Additions
For automated download of Version 7.4,
select Help > About... Updates from within the program.
Or, you can download Ministry Scheduler 7.4 now.
To order your Version 7 Installation Serial Number,
call 800 266-3311.

Logos Ministry Scheduler is an exciting tool to help manage your volunteers who serve on a rotating schedule. With Logos Ministry Scheduler, you will be able to track essential information about your ushers, greeters, and children's ministry staff. At any time you can view their current schedule, track vacations and exceptions, view ministry roles, and make comments. You can even link to data in Logos II Church Management, making it a breeze to stay current with new additions and changes.

The convenient Auto-Schedule routine automatically assigns people to events. Then, you can manually schedule people to fill vacant roles and/or to accommodate changes in schedules. Logos Ministry Scheduler can be ordered for $395 single-user or $495 multi-user — and you receive a free on-line training session to get you started — plus a full year of Maintenance/Support (If you already have a Maintenance/Support contract on other Logos products, you will save even more!!)

To get started, you simply identify the events at which people are to serve and the ministry roles needed for the events. You indicate how many people are needed for each role and the how often most people are asked to serve in those roles. The Quick Update routine then  lets you quickly add Ministry and Event information in Member records.

Are you scheduling volunteers by hand?

Logos Ministry Scheduler makes it easy to track information about your volunteers. If you are also using Logos II Church Management, an optional link connects the data between both programs.

The Members routine makes it easy to track a variety of information about your volunteers —

• Events when they wish to serve,
• Ministry roles in which they participate,
• Dates they are not available,
• Contact information so that you can reach them quickly.

Auto Schedule automatically assigns available persons to the needed ministry roles for your events -- all for whatever date range you request. And if you discover that some information on your events or people had not been correctly defined, just update the information, then let Auto Schedule run again.

After you run Auto Schedule, Manual Schedule quickly and accurately shows the individuals scheduled for events. You can cycle through various dates, view scheduled events, see who is already scheduled, and which roles are vacant, still needing to be scheduled. You can then use this screen to change schedules for volunteers who cannot serve when requested or to find volunteers who are available to fill vacant positions.

Logos Ministry Scheduler... Gets an A+ We all know the challenges associated with trying to schedule ushers, greeters, child-care workers, and others. Logos Ministry Scheduler does everything for scheduling individuals except ensuring they actually show up. Track the number of volunteers you have in your system. Do you have enough volunteers to fulfill the required slots? Did you remember who is on vacation this week or what their favorite week is to serve? Don’t worry anymore. Ministry Scheduler will help you make sense out of the complicated job of managing your volunteers. Put Ministry Scheduler to the test. With its built-in Link to Logos II Church Management, you will get the most out of managing your members and the ministry roles in which they participate at your church. Don’t wait another minute to start taking advantage of this time-saving tool.

To view/print/download this information, click here: Handout. ( Adobe Reader required — right-click on the above link to Open in New Window or choose Save Target As to save file to your computer.)

Ministry Scheduler Version 7 Additions

Or you can download Version 7.4 from our website — Download Logos Ministry Scheduler 7.4 (requires Version 7 Installation Password/Serial Number).

Ministry Scheduler 7.4 — (September 2009)

Manual Schedule — Added a new "default" option to the Batch -- Select Members window. When opened, it now displays only "Members with Ministry & Event". (With large databases, this should reduce the time it takes for the window to open.) The user can still select the "Show Members with Ministry" option and click the Refresh Display button to show everyone with the selected Area/Category/Value, as well as any of the other options.

Members —

Quick Update has a new shortcut to the Utilities panel on the Roadmap. Also added the ability to change a Ministry Cycle from "None" (blank) to a specific cycle or vice versa.

User-Edited Reports — Resolved an issue with importing an edited report into the Select window. (7.4.904)

Version 7.3 —  (January - March 2009)

• An updated Status Bar displays the User ID, Data Directory, Printer, and a Progress Bar.
• Quick Update now allows changing the Ministry Cycle for multiple member records.
• Define Ministries now indicates the items that were imported from Logos II.
• Reports — The first five routines on the menu now allow a user-defined report title.
• User Settings are now tied to each User ID regardless of the workstation being used.

Version 7.2 — (November 2008)

Numerous internal changes were implemented for Vista, Web-hosted and network systems.

Auto Schedule was modified to allow processing larger groups (teams) of people who are linked on the Family tab to serve together. Plus an option to Ignore Exceptions When Family Scheduling was included so that linked members can still be scheduled even in someone in their “family” has an Exception (Vacation or Sporadic Date) conflict.

Also, a new option was added when scheduling vacancies only, allowing the process to ignore Cycle definitions in filling vacant positions.

Administrator —

1. System Shut Down — This new routine alerts other users that a maintenance procedure must be run in several minutes. Users are then closed out of the program.
2. Maintain Users — Modified security settings so that the tool bar now hides the appropriate icons when a user is blocked from access to Preferences and/or Set Date.
3. Also non-administrator users are now blocked from access to the Help > About > Updates feature. Plus, when an administrator selects the Updates button, an alert now indicates if any other users are logged into the program. If the program is not able to extract the updated files for any reason, the file that blocks users from opening the program during that attempt is now automatically deleted, allowing users to re-open the program.

Reports —

1. Profile > Full Profile — Modified the “Ministries” header to enable it to “float” in relation to other data.
2. Master Schedule > Sort by Date (4 Column Horizontal) has a new option to Insert a Page Break Before, allowing the selection of a Day of Week in order to begin each weekend’s events on a given day (e.g., Saturday).
3. Master Schedule > Count — Updated the report to allow the Nickname field to be used.
4. Printing in Web-Hosted Environment — Resolved several errors caused by Terminal Services when a printer is not correctly defined.
5. Export — In a web-hosted environment, all exported files that default to \logoswin\logosms\export on a local system are now placed in an \export sub-directory of the current data directory.

File > Add-ons Setup > Email — A new CDO option was added to accommodate web-based email systems such as gmail. The options for this setting are similar to those for SMTP.

Version 7.1 —

Items added after Verson 7.1.711 are noted by a blue asterisk (*). Items added after Version 7.1.814 are noted by two blue asterisks (**).

Back to Top